For current employees
Asset tracking: every employee asset in one place
Laptops, phones, vehicles, access cards, workwear and handheld terminals. When assignments are scattered across spreadsheets and paper forms, it becomes difficult to know what an employee must return. Jobnest.ai links each asset to the employee record and tracks handovers, returns and transfers with digitally signed records.
Data protection · Authorized access · Turkish and English
Asset tracking features
Asset inventory
View company assets in one list with serial number, category, location and status: in use, in storage or faulty.
Digital handover form
Employees confirm the handover digitally. The record is added to their employee file automatically.
Returns and transfers
Transfer an asset to another employee or return it to storage while preserving its history.
Offboarding checklist
List every asset assigned to a departing employee. Keep the process open until the returns are complete.
Equipment for frontline teams
Track personal protective equipment, workwear, handheld terminals and vehicles in the same system.
Role-based access
IT, HR and department managers see only the records they are authorized to access.
How asset tracking works
- Add assets individually or through a bulk list.
- Assign them to employees and collect digital confirmation.
- Record transfers, faults and returns.
- Complete the return checklist during offboarding and retrieve the report.
Benefits for HR teams
- Keep handover records in employee files instead of losing paper forms.
- Reduce the risk of unreturned assets when employees leave.
- Give IT and HR the same view of who holds each asset.
- Keep a movement history available for audits and internal checks.
Part of the employee platform
Asset Tracking belongs to the Jobnest.ai Employee Management product family. When a candidate becomes an employee, asset, leave, travel expense and assessment records stay in the same profile. Explore employee AI skills assessment to measure team development, or AI interviews to speed up recruitment screening.
Other employee products: Leave management and Travel expense management.
Frequently asked questions
What is asset tracking?
It records which employee holds each company asset, when it was assigned and its condition. Jobnest.ai links this record to the employee profile.
Is a digital handover form legally valid?
Jobnest.ai records the handover with employee confirmation. Assess any need for a handwritten or electronic signature with your legal team according to your company's requirements.
Which assets can I track?
Computers, phones, vehicles, access cards, personal protective equipment, workwear, handheld terminals and other company equipment, with or without serial numbers.
How are returns managed during offboarding?
When offboarding starts, all assets assigned to the employee are listed. The checklist closes once each item is marked as returned.
How is asset data protected?
Asset records are linked to employee personal data. Jobnest.ai provides role-based access. Define disclosure and retention periods according to your organization's data protection policy, including Türkiye's KVKK where applicable.
Digitize your asset tracking process
Review your current process with us in a 30-minute demo and discuss scope and integration options.
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