Document Collection · Pre-hire paperwork
Every document, collected without the chase.
List every pre-hire document with a clear explanation, then send the candidate a personal, KVKK-compliant secure link over email, WhatsApp or SMS. They upload files one by one, and both sides can message right on each document — “this one isn’t valid, could you re-upload?”
−60%faster onboarding paperworkEncrypted & KVKK compliant
Your document portal
Sarah Yılmaz · secure link
4 of 6 uploaded68%
ID copy
id.pdf · 1.2 MB
Diploma
diploma_2024.pdf · 1.8 MB
Health report
IBAN document
A clear, explained checklist
Tell candidates exactly what to send — and why.
Build the document list from a ready template or your own set. Each item carries a plain-language explanation, an accepted-format note and whether it’s required — so candidates upload the right file the first time.
ID copy
Front and back of your national ID card, with all details clearly readable.
PDF / JPG · front + backDiploma / graduation certificate
Diploma or provisional graduation certificate from your most recent school.
PDF · e-gov acceptedIBAN / bank account document
A bank document showing an IBAN registered in your name, for salary payment.
PDF / JPG · in your nameHealth report
A fitness-for-work health report dated within the last 30 days (state or private).
PDF · last 30 daysResidence certificate
A current residence certificate obtained through e-Government.
PDF · e-gov · last 15 daysCriminal record
Criminal record document from e-Government, issued for an official institution.
PDF · e-govPassport photo
A biometric passport photo taken within the last 6 months.
JPG / PNG · biometricMilitary status document
For male candidates, a document showing military status (deferred / exempt / completed).
PDF · e-gov · if neededOne at a time, from any device
Candidates upload each document from their phone.
No account, no app. From the secure link, candidates snap a photo or pick a file for each item, one by one. A live checklist shows what’s done, what’s under review and what’s still missing — with automatic reminders for anything outstanding.
Photo or file from the phone
Candidates snap the document or pick it from their gallery / files — no account needed.
Live progress checklist
Each item is marked uploaded, in review or missing, so candidates pick up where they left off.
Missing-document reminders
The system sends automatic, polite reminders for anything left incomplete.
Step 3 of 6
Upload your diploma
Tap to take a photo or choose a file
PDF, JPG or PNG · max 10 MB
diploma_2024.pdf
1.8 MB · uploaded
Submit & continue
Two-way, on every document
“This one isn’t valid” — sorted in the thread.
When a document is unclear, expired or wrong, HR flags it and leaves a note right on that item. The candidate sees exactly what to fix, replies with a question if needed, and re-uploads — no email chains, no lost attachments.
HR flags a document
Identity copy
Rejected · needs re-upload
HR · Elif
The photo is cut off on the right — we can’t read the ID number. Could you re-upload a full, flat scan?
Candidate · Sarah
Got it — re-uploaded a clear scan just now.
Re-uploaded · marked approved
Candidate asks a question
Health report
Question open
Candidate · Sarah
Does the health report need to be from a state hospital, or is a private one fine?
HR · Elif
A private hospital is fine, as long as it’s dated within the last 30 days.
Candidate notified on email & WhatsApp
Send the link where they’ll open it
One request link — email or SMS.
Send the document request over the channel that fits the candidate. Every link is personal to that person, and every message logs explicit KVKK consent with an opt-out.
A branded invitation email carrying the candidate’s personal secure link and the document list.
SMS
The fastest way to reach a candidate; the same secure link goes out as a short SMS.
Personal, secure, compliant
A link built for sensitive documents.
Each candidate gets a unique link that only they can open. Files are encrypted in transit and at rest, access is logged, and everything stays inside a KVKK-compliant flow — with consent, retention limits and full deletion on request.
A unique, single-recipient, unguessable secure link per candidate
Files encrypted end to end, both in transit and at rest
KVKK compliant: explicit consent, retention limits and full deletion on request
Who accessed what, and when — every access and download is logged
Personal secure link
evrak.jobnest.ai/s/8fA2-Kq7x
Expires in 7 daysSingle recipient
Encrypted storage
AES-256 · TLS in transit
KVKK compliant
Consent + opt-out
Access logging
Auditable trails
Deletion on request
Retention limits
How it works
From request to a complete file, in four steps.
1
Build the document list
Start from a ready template or add your own documents, each with an explanation and required flag.
2
Send the secure link
Deliver the personal, KVKK-compliant secure link to the candidate over email or SMS.
3
Candidate uploads one by one
They upload documents from their phone one at a time; a live list shows status and what’s missing.
4
Review, message, approve
HR reviews each file; if it’s not valid, they leave a note and the candidate re-uploads. Approved once complete.
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